Purchase Order (PO) Guide
For Schools, Government Agencies, Enterprises, and Non-Governmental Organizations (NGOs), Monport proudly supports qualified institutions that require purchasing through Purchase Orders (POs).
Please note: We currently accept only full prepayment for all PO transactions.
Below is the step-by-step process to help you complete your purchase smoothly.
📌 Six Simple Steps to Complete Your Purchase
Request a Quote
Visit our official website and complete the Quote Request Form.
To receive the most accurate and cost-effective pricing, please include as many details as possible, such as:
- Product model and specifications
- Required quantity
- Delivery timeline or special requirements
- Additional notes (packaging, compliance standards, etc.)
Receive an Official Quotation
Once we receive your request, our sales team will promptly review it and email you a formal quotation.
The quotation will clearly include:
- Unit price and total price
- Estimated shipping cost (if applicable)
- Taxes and duties (if applicable)
- Payment terms (full prepayment only)
- Quotation validity period
Submit Your Purchase Order (PO)
If you accept the quotation, please submit your official PO.
Ensure the PO information matches our quotation and includes the following:
- Organization/Company name and billing details
- Tax ID (if an invoice is required)
- Complete shipping address
- Contact person name, phone, and email
- Detailed product list (model, quantity, pricing)
Review & Proforma Invoice
Upon receiving your PO, we will review and confirm it.
Once approved, we will issue a Proforma Invoice (PI) for your payment processing.
Payment Terms:
- Full prepayment is required.
- Accepted methods: Bank Transfer, Wire Transfer, Credit Card (where applicable).
- Please complete the payment within the specified deadline. Unpaid orders may be automatically canceled.
Payment & Order Confirmation
After your payment is received, we will:
- Create your official order in our system.
- Send you an Order Confirmation Email, including estimated delivery timelines.
Order Preparation & Shipment
Our warehouse team will prepare your order according to specifications and conduct a full quality and quantity inspection.
Once your order is ready, we will arrange shipment and provide:
- Carrier information and tracking number
- Estimated delivery time
- Customer Support: If you encounter any difficulties during the quotation or ordering process, our dedicated customer service team is available to assist at every step.